Registration and Credentials

Registration

The names and contact information of your designated representatives (including postal addresses, telephone numbers, facsimile numbers and e-mail addresses, where available) should be communicated to the Secretariat of the three conventions using the registration form no later than Wednesday, 23 January 2019. Please send your registration forms (if you are a Party to at least one of the conventions, please send it together with an official nomination letter from the Ministry of Foreign Affairs or a note verbale from the Permanent Mission of your country to the United Nations Office at Geneva) to the following address:

Ms. Stéphanie Cadet
Secretariat of the Basel, Rotterdam and Stockholm Conventions
United Nations Environment Programme (UNEP)

Tel.: + 41 (0) 22 917 8324
E-mail: stephanie.cadet@brsmeas.org
Postal address: c/o Palais des Nations
8-14, avenue de la Paix
1211 Geneva 10, Switzerland

On-site registration will be open from 10 a.m. to 5 p.m. on Sunday, 28 April 2019, from 8 a.m. to 5 p.m. on Monday, 29 April 2019, and from 9 a.m. to 5 p.m. during the remaining days of the meetings. Security checks will be carried out at the conference centre each time you enter the venue. Please note that owing to the high number of participants expected, we strongly recommend that you register on Sunday or as early as possible.

Security identification documentation and badges for meeting participants

Security identification badges are issued to participants upon arrival at the meetings and upon completion of the relevant registration procedure and admissions procedure for observers.

Meeting participants may collect their security identification badges at the registration desks upon presentation of one of the following identification documents issued by a government recognized by the United Nations:

  • Valid national passport;
  • Valid picture identification card, in Latin alphabets;
  • Valid picture "residency" card, in Latin alphabets; or
  • Valid picture drivers licence, in Latin alphabets.

Credentials (for Parties to the conventions)

In accordance with rule 18 of the rules of procedure for the Conference of the Parties to the Basel Convention, rule 19 of the rules of procedure for the Conference of the Parties to the Rotterdam Convention and rule 19 of the rules of procedure for the Conference of the Parties to the Stockholm Convention, Parties must submit the credentials of the representatives, as well as the names of the alternate representatives and advisers, who will constitute the delegation to the meetings of those of the three conventions to which their State or regional economic integration organization is a Party.

For your convenience, a model form of credentials is available in Arabic, Chinese, English, French, Russian and Spanish:

Title
Arabic Chinese English French Russian Spanish
Model form of credentials

Credentials must be issued by the head of State or Government, by the Minister for Foreign Affairs or, in the case of a regional economic integration organization, by the competent authority of that organization.

Moreover, credentials shall be submitted to the Secretariat if possible, no later than 24 hours after the opening of the meetings (therefore by 10 am on Tuesday, 30 April 2019). The Secretariat invites Parties to hand over any original credentials at the meeting venue itself and to submit a copy of the credentials in advance of the meetings, preferably by Friday, 5 April 2019, as doing so will greatly facilitate the clearance process.

The bureaux of the conferences of the Parties to the Basel, Rotterdam and Stockholm conventions, during their joint meeting held from 15 to 16 November 2018, agreed on the approach they will follow when preparing the reports on credentials for the meetings of the conferences of the Parties to the Basel, Rotterdam and Stockholm conventions in 2019. The bureaux agreed that when examining credentials received, they would accept original credentials in good order as well as copies of credentials in good order with the understanding that the original will be submitted as soon as possible.

Please submit your credentials to:

Ms. Stéphanie Cadet
Secretariat of the Basel, Rotterdam and Stockholm Conventions
United Nations Environment Programme (UNEP)
Tel.: + 41 (0) 22 917 8324
E-mail: stephanie.cadet@brsmeas.org
Postal address: c/o Palais des Nations, 8-14, avenue de la Paix
1211 Geneva 10, Switzerland